Software procurement
Online terms capture
SaaS contracts routinely incorporate terms by reference to a URL. clmSpace captures those terms and works out which version actually applied.
The problem
An Order Form often says little more than “subject to the terms at acme.com/terms”. Those online terms are the contract, yet they change over time and are not pinned in the signed document. Reviewing today’s page can misstate what was actually agreed.
What clmSpace does
- Fetches the referenced terms, following the URLs incorporated by reference, including accordion and FAQ-style pages, and converting them to clean text for review.
- Version-matches to the applicable date, using the page’s own stated effective date and the Internet Archive to find the version in force when the terms would apply, rather than assuming the live page.
- Records provenance: the snapshot URL, timestamp, parsed effective date and the basis for the match, with a confidence level.
- Stores a PDF of the captured terms in the supplier folder for the record.
Honest about what it cannot confirm
Where the version in force cannot be established, clmSpace says so and flags it for human review rather than guessing. An unconfirmed version is always reported as unconfirmed, and the downstream legal review treats it accordingly.
When it runs
Capture runs as its own step before the legal review, moving the request to the terms-captured state. You can start it from the request’s Documents & terms tab and watch its status while it works.